Meeting Minutes

Tuesday, March 14, 2006
Sacramento Valley Intergroup of Overeaters Anonymous

 

Location: Christ Temple Apostolic Church, 9001 La Riviera Drive, Sacramento. Conducting: Mariel D, Intergroup Chair. Minutes: Lori P., Intergroup Secretary.  22 in attendance.

We started at 7:00 PM. The meeting opened with the Serenity Prayer; Margaret read the Twelve Concepts of Service; Introductions were made; the minutes of last meeting were read and approved with corrections.


Board Reports

Chair:  Mariel D.

·         Agenda – Additional new business items:  none

·         Status of Lawsuit:  Mariel gave an update on the lawsuit.  Hearing on 3/7/06 – Ruling for Summary Judgment in our favor; defense should be over, but please continue special collections to cover attorney fees still outstanding.   

Vice Chair: Carmen A.

·         Mailings have been done. 

Secretary:  Lori P.

·         Minutes from last meeting submitted.

·         Received e-mail from LA Intergroup; their website now has a virtual speakers bureau where you can download and listen to speakers.  For more info visit www.oalaig.org.

·         Received flyer for Men’s Retreat; downloaded and distributed copies.

Treasurer: Ian D.

·         Submitted financial reports for period ending 02.28.06; we are dipping into reserves to pay legal defense fees; please continue to ask for support at meetings.

Region 2:  Pilar P. & Judy L.

·         Pilar – she and Judy will be attending one-day Region 2 Assembly in San Francisco. OA member, Julie, also attending and requested that Intergroup cover cost of hotel for second night.   It is customary for Intergroup to cover costs for two night’s stay (night prior to event and night of event) for R2 representatives, but since this is close to Sacramento, Intergroup will only pay for Julie’s room on the second night if R2 reps are staying.  Pilar stated that neither she nor Judy L. would be staying; therefore, Intergroup will not be paying cost of Julie’s room for second night.  Pilar or Judy L. will give report on Assembly at next month’s Intergroup meeting.    

World Service: Vacant

·         Rosalie volunteered to represent SVIOA at the WSBC in May.  Motion and second to approve Rosalie’s attendance.  Discussion:  Rosalie needs to be appointed; she does meet all WS criteria to represent us; may require Bylaws change – Mariel will e-mail Board members if necessary; revised Bylaws will be sent to WS and Region; Intergroup has budget to send two people to the WSBC.  Motion passed unanimously; no abstentions.

Webmaster: Katy H.

·         All but January 06 minutes have been uploaded to website.  New Bylaws have been uploaded.  Meeting schedule still needs to be updated; Katy will take from Valley Voice.  Also will add events flyers.   

Continuing Business

·         Policy and Procedure Manuals: Mariel still accepting marked-up copies - please get them to her if you have any changes. 

·         Bylaws Amendment for WSBC – see notes above for WSBC representative.  Will we have to amend Bylaws to send Rosalie to WSBC?  Probably not.  Mariel will find out, and, if needed, will send out an e-mail for a vote by Board members.

·         Winter Retreat Status – Michael talked to Tom; still need experienced members to volunteer for Retreat Chair and Registrar; continue to announce at meetings – put in Valley Voice next month.  Item was tabled at Chair’s prerogative until next month. 

New Business

·         None.

Committee Reports

o        Answer Phone Service:  Janet – working on getting phone number updated in phone books.  It will be added to the Policies and Procedures manual for this position when to start contacting phone companies to get number listed, etc.

o        Bylaws Committee:  Mariel, Carmen (Sharon & Rosalie assisting) – Bylaws are on website; will be sent to WSBC and R2.

o        Designated Downloader:  Michael – no report.

o        Events:  Karlin / Sharon E. – Flyer with all 2006 dates for “Days in OA” is available.  Flyers also available for April 22nd Day in OA.

o        Group Growth:  Darlene – no report.

o        Literature:  Janice and Margaret – Janice absent; Ian sold literature tonight; catalogs distributed for ordering directly from WS.

o        Newsletter:  Jodi – needs articles; updated Board/Committee names and e-mail addresses.  Jodi requested authorization for funds to purchase Publisher software for home computer; Ian will investigate cost and bring to next meeting.

o        OA HOW:  Dorothy – made some calls and contacted HOW meetings; held first meeting at her house at 6:00 p.m. prior to Intergroup meeting; will hold every 3 months and will invite Board members; will write up charter (what committee does) for Policies and Procedures manual.

o        Public Information:  Tracie H. – Absent.  Mariel announced that we have received response sheet from Elk Grove Unified School District about the Health Fair in May.  Carmen will contact Tracie to sign.

o        Retreat:  Susan H. – absent, no report.

o        Speaker List:  Steve – absent, no report.

o        12th Step Within: Mike Z. – no report.

o        Young People:  Jennene – Last few months Committee has been having meetings and doing service; business meeting upcoming; no response from mailings; will visit high schools this spring; some flyers posted at colleges.  R2 representatives should obtain Regional speaker’s list.

 

 

Meeting adjourned at 8:00.