Meeting Minutes

Tuesday, January 10, 2006
Sacramento Valley Intergroup of Overeaters Anonymous

 

Location: Christ Temple Apostolic Church, 9001 La Riviera Drive, Sacramento. Conducting: Mariel D, Intergroup Chair. Minutes: Lori P., Intergroup Secretary.  25 in attendance.

We started at 7:00 PM. The meeting opened with the Serenity Prayer; Judy L. read the Twelve Steps; Introductions were made; the minutes of last meeting were read and approved with changes.


Board Reports

Chair:  Mariel D.

·         Agenda – Additional new business items:  none

·         Status of Lawsuit:  No report on further activity; please continue special collections to cover attorney fees.   

Vice Chair: Carmen A.

·         Mailings are done. 

Secretary:  Lori P.

·         Minutes from last meeting submitted.   

Treasurer: Ian D.

·         Financial reports for period ending 12.31.05, as well as budget for 2006 were distributed and discussed. 

Region 2:  Pilar P. & Judy L.

·         Judy L. is getting registered. 

World Service: Vacant

·         Since there are no elected WSO representatives, we can appoint people to attend WSBC in May.  Please announce need for delegates to attend.    

Webmaster: Katy H.

·         No report.   

Continuing Business

·         Policy and Procedure Manuals:   Mariel still accepting marked-up copies - please get to her. 

·         Intergroup Vacancies

1.       Newsletter Editor – Jodi volunteered for the position temporarily as she may be moving

2.       Answer Phone - Janet volunteered.

3.       Literature – Margaret volunteered to co-chair with Janice K.; she store literature and bring to Intergroup, events, etc. 

·         Tahoe Retreat Cost Increase – Increase registration fee by $25 to assist meeting objectives for Intergroup

Motion made by Ian to increase retreat fee by $25 per person in order to meet annual objectives.  After discussion about whether or not retreat was meant to be a fundraiser, and review of historical and upcoming financials that determined that costs were being sufficiently covered, a vote as taken.  The Motion was unanimously denied – there will be no cost increase for the retreat registration fee. 

Ian made a Motion that the Intergroup minutes reflect that the Tahoe Retreat is not intended to be a major fundraiser for O/A; Motion was seconded; passed unanimously.  So noted in Minutes.

 

 

New Business

·         Audit of 2005 Financial Records – Bylaws requires individual review of books.  Sharon volunteered and will work with Ian.  Report of audit will be made at February meeting.

·         Winter Retreat – Tom made suggestion that we consider having a Winter Retreat.  After much discussion, a Motion was made to explore the idea of a Winter Retreat for next year; seconded.  Vote:  Yes-19, No-1, Abstentions-5; Motion passed.

Mariel will put on next month’s agenda for Continuing Business.  Should Retreat be concurrent with January birthday party?  Ask for volunteers at meetings.  Winter Retreat Chair – open position.

At this point after discussion of the Retreat was completed, a Motion was made and seconded to approve the 06 budget with changes.   Vote:  Yes-24, No-0, Abstention-1.  Motion passed.

·         Insurance:  Ian clarified that the cost of liability insurance is fixed as long as meeting holder does not need to be named on the certificate as Additional Insured.  There is an additional cost of $103.00 per certificate to add meeting holder as Additional Insured.  If there is a request to be named as Additional Insured, groups should contact Ian.

Committee Reports

o        Answer Phone Service:  Janet - volunteered for position.

o        Bylaws Committee:  Mariel, Carmen (Sharon & Rosalie assisting) - Still accepting changes, additions, comments, etc. to draft copies that were distributed; e-mail to Mariel; Bylaws will be taken to meetings for review; vote in February (2/3 vote required).

o        Designated Downloader:  Michael - brought copies of downloads from WSO website; member survey.

o        Events:  Karlin and Sharon - January birthday party flyers available; speaker will be from Bay Area; 2006 Tahoe Retreat flyers will be available at birthday party.  The schedule for all 2006 Day in OA workshops is available.  Unity Day will be held on February 25th, flyers are being distributed.

o        Group Growth:  Darlene – if you need help with changes on internet, contact Darlene; she is updating Sacramento meeting info on WS website.

o        Literature:  Janice and Margaret – no report. 

o        Newsletter:  Jodi – no report.

o        OA How:  Dorothy – no report.

o        Public Information:  Tracie H. - Theatre Ads are running.  Will be sending old Life Lines to hospitals and institutions – bring to Intergroup

o        Retreat:  Susan H. – dates for 2006 retreat are 8/18/06-8/20/06.  Flyers will be available at January birthday party.

o        Speaker List:  Steve – has been out of town; will update list for next meeting.

o        12th Step Within: Mike Z. – no report.

o        Young People:  Jenene – distributed updated flyer for Young People’s Meeting; meetings are going well; posting at colleges.

 

 

Meeting adjourned at 8:15.