Meeting Minutes
Tuesday, September 13, 2005
Sacramento Valley Intergroup of Overeaters Anonymous
Location: Christ Temple Apostolic Church, 9001 La Riviera Drive,
Sacramento. Conducting: Mariel D, Intergroup Chair. Minutes: Lori
P, Intergroup Secretary. Attendance: 27
We started at 7:00 PM. The meeting opened with the
Serenity Prayer; Judy read the Twelve Concepts;
Introductions were made; the
minutes of last meeting were read and approved with corrections.
Chair: Mariel D.
1. New
Business Items: None
2. Status of
Lawsuit: Mariel gave an update on the
status of communications with attorneys; still attempting to set up meeting
with the attorney and some O/A members in Oct; Mariel sent out e-mail needs
responses quickly!
3. Legal
Defense Fund - $751 has been spent to date on attorneys fees; we will still be
incurring fees; keep announcing otherwise we will have to go in to the prudent
reserve; $823.99 collected to date.
Vice Chair: Carmen A.
No report.
Secretary: Lori P.
August minutes submitted corrections will be made as noted.
Treasurer: Ian D.
Ian distributed the financial
reports for period ending August 31, 2005.
Region 2: Pilar P.
Ready to go to R2 Assembly in Oakland, Oct 7-9.
World Service: Rosalie
Rosalie has received hard copy final report from 2005 WSBC; report is
also online; collecting motions info for next years conference; must be
submitted by end of year (not sure of exact date).
Webmaster: Katy H.
No report.
A.
Annual Elections
Process
1.
September nominations
open
2. October
Ballot produced/distributed at SVIOA meeting; groups vote.
3. November
Ballots returned and counted; resulted announced.
4. December
New intergroup is installed to take office in January.
5. ACTIONS
Announce positions, including committee chairs. Who will prepare ballot?
All Board positions up for grabs.
Chair Mariel D. accepted nomination for second term;
Vice Chair Carmen A. accepted nomination for second term;
Treasurer Ian D. accepted nomination for second term;
Secretary Lori P. accepted nomination for second term;
Region 2 Representatives Pilar will serve second year in 2006: Judy L.
volunteered to serve two year term 06-07 nomination carried;
WSBC 2 positions open (one for 1 year term & one for 2 year term); must
be able to attend WSBC for one week in May; one year abstinence requirement; 2
year membership and service above group level;
Webmaster
Katy H. accepted nomination for second year term.
Write-in
Candidates Mariel explained that based on current By-laws, write-in
candidates cannot win; therefore, encourage motion to change the process to
count tally marks and number of votes for each candidate (e.g. one person = one
vote, not one group = one vote); each member can vote one time at each group
they attend; nothing in by-laws prohibits process change.
Motion
made by Katy to change voting process to count individual votes instead of each
group as one vote. The Motion was
seconded. Discussion followed in favor
or and against the motion. Vote: Yes-23, Opposed-3, Abstained-1.C.
Elections
need to get the word out to groups that elections are coming up and let them
know about process. Ballots will be out
in Octobers; nominations will close in September. Tracie volunteered to prepare sample Ballot; contact Tracie
(phone number given at meeting) for additional nominations; nominations will
close two weeks from tonight (September 27, 2005).
A.
Insurance Coverage Ian
will purchase $1,000,000/$2,000,000 umbrella liability policy for $1,100.00 to
cover SVIOA and Groups; Motion made at June Intergroup meeting approving funds
for expense.
B.
Policies and Procedures
Manuals All Board Officers/Committee Chairs please make updates and return
to Mariel at October SVIOA meeting.
C. Group
Inventory Still collecting information on inventories conducted by other
group and/or fellowships.
Answer Phone Sharon E.
No
report everything is current.
Bylaws Committee
Will formulate bylaws using WSBC
template and will modify as needed.
Complete re-write 2/3 vote required.
Hope to approve by end of year.
Designated Downloader
Michael D.
Downloaded
materials from WSBC website for group distribution and sharing. Schedule discussion for next meeting about
value of position and materials being distributed.
Events Karlin M. and
Sarah J.
A
Day in OA September 24th room location change; workshop to be
held in Auditorium at Mercy Hospital; look for signs.
Group Growth Darlene D.
No
meetings currently being held in Yuba City.
Literature Janice
$900
in sales; sold some at Lake Tahoe retreat.
Newsletter Editor Eben
V.
New
layout to Valley Voice; additional 100 copies printed this month and given to
Pilar for R2 Assembly in October.
OA HOW Midge T.
Absent;
no report. There has been no action on
this committee. If anyone is
interested, please let us know.
Public Information
Tracie H. & Carrie C.
Tracie
gave report. Saturday 9:00 a.m. meeting wants to donate Newcomer Packets to
other groups who cannot afford them; want Intergroup to hold for distribution.
Flyer distributed to see how members heard about OA. Theatre Ads - item to be put on agenda as New Business for next
meeting.
Retreat Susan H.
2005
was full! Total numbers not
complete. New Tallac Center building
secured for next year price will be discussed after total numbers for 2005
completed. Schedule discussion for next
meeting.
Speaker List Vacant
Position
needs to be filled. Ian D. cannot
serve. Forms are due in October. Please announce.
12 Steps Within Mike Z
Member
in Redding asking for phone calls. No
regular meeting held in Redding.
Contact info passed out will have flyer at next meeting.
Young People - Jenene
New Tuesday night 7:30
meeting at Heritage Oaks Hospital starting October 18, 2005. Added two people to committee; will provide
flyers and website info.
We adjourned at 8:30 with the Unity Prayer